6 Termination Of The Occupier’s Contract#

Termination by the College#

6.1 Unless the Occupier has made arrangements with the College for late arrival the College will be entitled (but not obliged) to terminate the Occupier’s contract for Accommodation if the Occupier has not taken up residence within 7 days of the start of the Contract Period. The Occupier will be liable to pay the Accommodation Fees for the first 28 days of the Contract Period or, if later, up to and including the date the College terminates the contract. 6.2 Subject to clause 5.7.2, the College may terminate the Occupier’s contract for the Accommodation at any time by serving notice on the Occupier if: (b) Any payment is overdue by 21 days or more; or (c) The Occupier is in serious or persistent breach of any of the Occupier’s obligations; or (d) The Occupier’s study or employment status changes such that they are no longer eligible to occupy College accommodation; or (e) In the reasonable opinion of the College the health or behaviour of the Occupier constitutes a serious risk or nuisance to themselves or others or the College’s or other people’s property.

Termination by the Occupier 6.3 To cancel under this clause, the Occupier must give the College 28 days’ Written notice. 6.3.1 Provided the College receives the notice at least 28 days before the first day of the Contract Period, the College will accept the cancellation and refund the Deposit and any advance payment of Accommodation Fees. 6.3.2 If the College receives the notice less than 28 days before the first day of the Contract Period, the College will accept the cancellation but will retain a proportion of the advance payment of Accommodation Fees (keeping the equivalent of 1 day’s Accommodation Fee for each day that the notice falls short of the required 28 days). The balance of the advance payment of Accommodation Fees and the Deposit will be returned to the Occupier. 6.4 The Occupier may ask the College to cancel their contract after the start of the Contract Period, but any such cancellation must be strictly in accordance with clause 6.5. 6.5 The Occupier may apply to the College in Writing for permission to terminate the contract for the Accommodation before the end of the Contract Period. As a condition of agreeing to end the contract early the College will normally insist on the Occupier paying Accommodation Fees in full for the “cancellation period”, which is: (a) the first 3 months of the Contract Period; or (b) if later, the end of the period of 28 days from and including the Occupier’s Written request for early termination;

This is to take account of when the College is likely to be able to find a replacement occupier. As the College is a charity and has a duty to safeguard its assets (including income from accommodation) the College will only agree to forego the replacement occupier condition in exceptional circumstances. The College may impose additional reasonable conditions before agreeing to early termination of the contract. For example, the College may require the Occupier to pay for damage the Occupier has caused before agreeing to end the contract early. 6.6 If the Occupier’s contract for the Accommodation is terminated early the College will only refund any money to the Occupier if there is a surplus after the College has taken payment for any cancellation charge and any compensation for damage, cleaning or other breaches of the Occupier’s obligations. 6.7 The College’s acceptance of the keys at any time shall not in itself be effective to terminate the Occupier’s contract for the Accommodation while any part of the Contract Period remains unexpired.

Relocations#

6.8 The College reserves the right to relocate the Occupier to comparable alternative accommodation during the Contract Period where it is reasonable to do so. Unless the reason for relocation is because the Occupier is in breach of one or more of their obligations, the Occupier will have the right to terminate their contract for the Accommodation (without having to comply with the condition in clause 6.5) as an alternative to relocating. 6.9 Where the College relocates the Occupier because the Occupier is in breach of one or more of their obligations, or where the relocation is made at the Occupier’s request, the Occupier shall pay the College a reasonable administration fee (which shall not be more than the College’s reasonable expenses in respect of the relocation or, if higher,£50 ). There is no automatic right to relocation at the Occupiers request. Relocation is at the discretion of the College.

14 March 2025

Dear Name

Goodenough College is pleased to offer you a three bedroom flat in:

William Goodenough House for the period: Arrival Date to Departure Date

How much will the accommodation cost?#

The nightly rate for this flat at the start of your licence period is $£ £ £ £$ PP per night excluding value added tax (VAT).

The nightly rate includes hot water, heating and internet connection. Those in flats and studios are required to pay for electricity. This is charged monthly with your accommodation fees. The College has Wi-Fi throughout including in rooms and flats. There is a minimum of 10 Mbps of bandwidth per Member.

If you accept this offer, you agree to pay the accommodation fees for the full period shown above. Before you accept this offer, you should therefore be quite sure that you want the accommodation, and are going to be able to pay for it, for the entire contracted period.

Accommodation fees are normally increased on 01 September each year. The nightly rate quoted in this letter is for the year 01 September 2023 to 31 August 2024.

The terms and conditions allow us to increase accommodation fees once during the licence period, on 01 September each year, by up to 5% above the rate of inflation at the time when the rates are set. We will give you at least 4 weeks notice, normally a lot longer, of the rate of increase for the following year.

How much is the VAT?#

The applicable rate of VAT is:

• 20% for the first 28 nights of your stay; and $+4 %$ for the $29^{\text {th }}$ and subsequent nights. Once at the College you must pay the VAT at the applicable rate on the date of payment in addition to your accommodation fees.

Example: Tamsin’s stay in College is for the period from 10 October 2023 to 15 September 2024. Tamsin will pay for 28 days in advance at a VAT rate of 20%. From Day 29 onwards, Tamsin must pay VAT for the remainder of her stay at the applicable rate of 4%.

How much will I have to pay up front?#

If you accept this offer you will need to pay a deposit (bond) of £750.00. This is returnable on departure if you comply with your accommodation contract. We may use your deposit to cover any losses we suffer or expenses that we incur as a result of you failing to keep to your contract (for example to pay for rent arrears, damage or additional cleaning).

You will also have to pay the accommodation fees and VAT for your first 28 nights’ stay up front: $£ £ £ £ . P P$

The total you will have to pay before arrival is [amount = deposit + 28 days’ advance fees]: ££££.PP

What will my accommodation fees be?#

From Day 29 of your stay, the fee will be $£ £ £ £ . P P$ plus 4% VAT for each night. As we charge a nightly rate, your fees will vary from month to month, according to the number of nights in the month.

The amount you have to pay may change if there is a change in the law relating to VAT during your stay or your contract extends past 01 September 2024 when the fees are normally subject to their annual increase.

When will I have to pay?#

You will need to pay your deposit (bond) and the fees and VAT for your first 28 nights’ stay by DATE. Time is of the essence. Your accommodation is not reserved for you until we receive these payments in full.

Once at the College you will receive a monthly bill on the first of each month - please see the financial information attached for more details.

How long do I have to accept this offer?#

This offer will be held open until DATE. If we have not received your completed acceptance documents and upfront payments by that date, the offer will be withdrawn and the room will be offered to another applicant.

How do I accept the offer?#

Complete the enclosed acceptance form and return it to Goodenough College marked “Angela Martin - Admissions”.

You will also need to make an online payment of ££££.PP at: https://portal.goodenough.ac.uk/StarRezPortal/Default.aspx This comprises: - a deposit (bond) of £750.00

• advance accommodation fees payment of $£ £ £$.PP inclusive of VAT

What if I do not want this flat?#

If we have not offered you your first choice of accommodation or the arrival date you requested, this is because there is no suitable vacancy.

If you do not want to accept the offer, please contact the College as soon as you can so that the place can be offered to another student.

Please be aware that the College will not be able to offer alternative accommodation to meet any changes in your personal circumstances.

What if I change my mind?#

If you reject this offer the place will be offered to another candidate immediately. You would need to contact us to reconsider your application if you wanted to be considered for another place.

If you accept this offer and then change your mind, the position is as follows: (g) Once you have accepted this offer, you will have a binding contract to take the accommodation for the agreed dates. (h) You may give the College written notice to cancel your contract. As long as we receive your notice at least 28 days before the start of your licence period, we will cancel the contract and refund your deposit (bond) and advance payment of accommodation fees. (i) If you give us written notice less than 28 days before the start of the licence period, we will cancel your contract, and refund your deposit (bond). We will keep a proportion of your advance payment of accommodation fees according to the number of days between receiving your notice and the start of the licence period. (j) Once the licence period has started you are tied in to your contract for a minimum of 3 months. If you want to cancel your contract after the licence period has started, you must give us a minimum of 28 days’ written notice. Your contract will not be cancelled before the end of the third month of the licence period. Your advance payment of accommodation fees will not be refunded as this will have been credited to your account for the first 28 days of the licence period. We may use your deposit (bond) to make up any accommodation fees that are due for the first 3 months of your licence, but if you have paid your first 3 months’ accommodation fees and left the flat in good order, we will refund the deposit (bond). You are liable for any additional accommodation fees to cover your stay until the end of the 3 month period. (k) If you do not give written notice, and you fail to take occupation on the first day of your contracted period, you will be liable to pay for the accommodation for at least the first 28 days of your contracted period, whether you live in the accommodation during that time or not. You may be liable to pay accommodation fees for longer if the College is unable to find a replacement occupier for the flat before your licence period expires. (I) The College may, in its absolute discretion and only for exceptional circumstances, agree to release you from your contract on less than 28 days’ notice if there is a suitable replacement occupier for the accommodation. In such

cases, you will be liable to pay the accommodation fees and VAT up to the point when the replacement takes over the flat.

You must give the College at least 28 days’ notice in writing if you wish to change your arrival date. We will try to match requests for earlier arrival dates but we do not guarantee that we will be able to do so. Please note that you may only delay your arrival by a maximum of 14 days. You are liable to start paying for the accommodation from the first day of your contracted period if you do not give 28 days notice or even if you do not arrive until a later date.

A table summarising our cancellation policy is enclosed.

When will I have to leave the accommodation?#

You will have no contractual right to stay in the accommodation beyond the departure date shown on page one of this offer. Eligible students may apply to the College in writing to extend their stay, but an extension is not guaranteed.

This offer is only valid whilst you are undertaking full-time postgraduate academic study. We are not able to provide accommodation to those who are not a registered full-time student at a university while resident at the College, for instance those undertaking a training contract, pupillage, internship or postgraduate research. You must inform us if you do not start your course, change course, change from full-time to part-time or withdraw or are excluded from the course you have stated on your application.

Terms and conditions applying to your stay#

When you accept this offer you confirm your agreement to abide by the College’s enclosed Standard Terms and Conditions for Student Accommodation and the terms set out in this letter. The College Members’ Handbook will also form part of your contract. Please ensure you have received a copy of the terms and conditions, and take time to read them, because they are intended to be legally binding.

Occasional holidays or short absences by one partner in connection with work are, of course, expected but for the greater part of the licence period the family must be in full time residence. Please discuss proposed absences with your House Administrator. Goodenough College cannot accommodate nannies or other childcare help.

Insurance of your personal possessions whilst they are on College property is included in our charges. The level of cover is £10,000 and full details of the cover, including any excesses and exclusions, will be available on arrival at the College. The insurance does not cover items damaged or lost outside your room. If you have any items which are excluded from the policy, you can arrange extended cover with our insurer or an insurer of your choice. You must pay your chosen insurer direct for any extended cover.

You may arrive from 3 pm on the day of the offer. There is someone on duty 24 hours a day on the Reception Desk, so late arrivals can be assured of access. Your room will be allocated on arrival. We regret that room changes are not possible.

We should like to draw your attention to the fact that the College is a non-profit making organisation giving considerable subsidy to each Member. We therefore expect all Members to be genuinely interested in joining an international community and to be prepared to make a significant contribution to the academic, social and cultural life of the College.

Yours sincerely

ACCEPTANCE FORM - STUDIO & FLAT ACCOMMODATION#

• I accept the offer of a three bedroom flat in William Goodenough House for the period: Arrival Date to Departure Date at a charge equivalent to $£ £ £ £ . P P$ per night excluding tax and on the College’s standard terms and conditions for student accommodation provided to me with this form. The charge for the first 28 nights incurs a higher rate of tax and will be $£ £ £ £ . P P$ including tax. I agree to pay the remaining charges one calendar month in advance on the first day of each month.
• I agree that: e) My place is not guaranteed until I have paid the deposit (bond) of £750.00 and the advance payment of 28 days’ accommodation fees set out in the offer. f) My contract is for the full period shown above, and I am liable to pay for the accommodation throughout that period, unless my contract is ended in one of the ways set out in the standard terms and conditions for student accommodation. g) My name, institute of study, area of study, email address, room number and other personal data may be made available to staff and members of the College for all reasonable purposes in connection with my stay . h) The contract between me and the College will be on the College’s standard terms and conditions for student accommodation and I acknowledge that I have received a copy. -Date of payment through Sage Pay $____$ _ -Amount Paid $____$ _
• Signed $____$ Date $____$ Print your name (please use BLOCK capitals) $____$

[^0]these payments and complete the details above before returning this form. If you are unable to pay by debit or credit card, you should contact Angela Martin to discuss alternative ways to pay.

Please return this signed form to ‘Angela Martin - Admissions’.