College Regulations#

Below is a summary of some of the points of your terms and condiions. The full Terms and Conditions are an Annex at the end of this Handbook. This Handbook also forms part of your Terms and Conditions. Please ensure that you are familiar with them.

Terms and Conditions#

The Selection Panel takes responsibility for the selection of students to be admitted as Members of the College. Members are awarded a licence to occupy their accommodation. This licence confers a right to use the facilities of the College, but does not confer exclusive possession of any part of the premises. The College reserves the right to substitute one accommodation unit for another during a period of residency, if this is considered necessary. The minimum letting period is normally one academic year, reviewable annually for those Members on multi-year courses until the completion of the Member’s course of study. The normal maximum tenure at the College is four years in total (whether continuous or split into segments). When you were offered a place at the College, you received an offer letter and the Terms and Conditions (you can see a generic copy of these in Annex II). Your offer letter will be specific to the type of accommodation you were offered, the accommodation charges relevant at the time, and the specific dates you were offered.

As a license, the College staff have the right to enter any room/flats at any time, but out of courtesy will normally give at least 24 hours notice.

Termination of Agreement#

The College reserves the right at any time to require immediate withdrawal or termination of the agreement to provide accommodation if it considers that the Member:

  • Is in breach of any of the College Terms and Conditions of Residence;
  • Ceases to be a full-time student or fails to inform the College of a change in their status;
  • Behaves in a manner that warrants exclusion, as decided following a formal disciplinary procedure.

In such an event the member shall be required to pay all rent due until the day of departure.

Noise#

We regard courtesy and consideration towards other Members as key to a good communal life. Members are asked to take care not to disturb others unnecessarily - in particular, during the silent hours between 11.00 pm and 8.00 am , when noise should be kept to a minimum to allow other Members to rest or study. While Members are encouraged to enjoy themselves in our lovely Square garden, everyone must leave the garden promptly by 10.00 pm .

Smoking#

Smoking (which includes vaping and e-cigarettes) is not allowed anywhere within the College boundaries, which include:

  • College common areas (including the G Bar in WGH and Freddie’s in LH)
  • College offices
  • Members’ rooms and flats
  • College quadrangles, balconies and roof spaces.

This applies to all College Members, staff, guests and visitors. Members should also note that it is against UK law to smoke in any enclosed space in a public building. Those wishing to smoke are asked to do so on the opposite side of the street outside the building and dispose of their cigarettes carefully in the receptacles provided. Please do not congregate directly outside the entrances to LH and WGH as smoke and conversation can disturb those with rooms nearby, especially at night. Those found smoking within College boundaries will be issued with a formal warning; if found doing so a second time, they will be asked to leave the College.

Prohibited Drugs#

The use or possession of illegal drugs is not tolerated on the premises and anyone found using or distributing drugs may be reported to the Police. This includes legal highs or new psychoactive substances as defined under the Psychoactive Substances Act 2016 such as Nitrous Oxide (laughing gas). Anyone found using or in possession of illegal substances may be subject to disciplinary action and may have their Licence Agreement terminated.

Cooking in Rooms#

Cooking is not permitted in single rooms under any circumstances, for fire, health, hygiene, safety and regulatory reasons. Cooking in rooms is a severe fire risk. Those found cooking in single rooms using microwaves, toasters, rice cookers, electric woks, sandwich makers or any other cooking equipment will be asked to leave the College. Cooking equipment of this kind can be used in the butteries. Kettles and coffee makers are permitted in rooms for making hot drinks.

Records#

The College is committed to protecting your personal information and being transparent regarding what information we hold about you, whether you are a Member, Alumnus, Fellow or donor. We are a global community bringing together our past and present Members and supporters to further the College aims and strengthen the lifelong community spirit all over the world.

When you become a Member of the College, you provide us with your personal details. We only hold the information we need; and only allow those staff who need to see it to have access; and store it carefully in line with our GPDR obligations.

Once you have set up your preferred email in the UK and purchased a mobile phone, please share your updated contact details with the House Administrators.

Many Members change their enrolment and/or contact details while they are at the College, so that the details given on their original application form are no longer accurate. Please inform your House Administrator in writing as soon as possible, with documentary evidence, if you change your course or field of study; the qualification studied for; the place of study/research; the source or level of funding (particularly if you have a partner who finds work on arrival in London); or contact details.

Members accompanied by a partner and/or family should ensure that we have contact details details on record for them also. Please inform your House Administrator of any changes.

If you need a proof of address or a bank letter, this can now be done on the College Portal:

Once you leave the College we will retain your data indefinitely in support of your lifelong relationship with the College, or until you ask us to do otherwise. As a member of our Alumni community, you will be able to access Goodenough Global, our online Alumni networking site, where you can update, correct and have full control of your personal information by logging in at any time. We update our records when you inform us of any changes.

How we Process your Personal Information#

Under the General Data Protection Regulations 2018 (GDPR), the College will rely on legitimate interest, as cited in GDPR Article 6 (1)(f), for some of its processing of personal data. Legitimate interest means that the College assumes your interest in receiving communications (unless you tell us otherwise) as part of your ongoing relationship with the Goodenough College community, under its Member and Alumni programmes. This includes communication by post or telephone. For email, we will rely on implied consent, as cited in the Privacy and Electronic Communications (EC Directive) Regulations 2003 (PECR), in that you have supplied your email address to us when joining the College, thereby joining the Goodenough community. We will communicate with you only in the ways that you choose. To ensure that our communications are relevant to you and your interests, we may segment our communications accordingly.

Access to Personal Information#

You have the right to request a copy of the data the College holds about you at any time. This request is known as a Subject Access Request (SAR). You can make a Subject Access Request verbally or in writing. If you make your request verbally, we recommend you follow it up in writing to provide a clear trail of correspondence. Please email us at alumni@goodenough.ac.uk for more information.

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