Accommodation#

Departures and Extensions#

The College does its best to offer Members their preferred accommodation. However, an offer of residence is not a guarantee of a particular room or flat. Room and flat changes are permitted only where vacancies arise, and in exceptional academic or health-related circumstances. There is a nominal charge made to move rooms.

Departures#

In your first three months at the College, or the first three months of the acadmic year, you are required to give three months’ notice if you decide you want to leave earlier than the contracted date. After these three months, you must give at least 28 days’ notice of any change if you are not leaving on your contracted date. If you wish to extend, you should give as much notice as you are able (please note that this may not always be possible).

Accommodation must be vacated by 9.30 am on the given day of departure. Rooms are cleaned prior to the new occupant booking in from 15.00pm.

Property left in your room after your agreed departure date with a single item value below £50 will be disposed of. If you leave an item judged to be of greater value than £50, you will be contacted regarding how to collect the item and how long it will be stored.

You will receive an email 28 days prior to your departure to remind you to:

• pay all your outstanding accommodation charges. You must settle all accommodation charges before you leave. Please inform the finance team how you would like your deposit returned (credited to a card, transferred to a bank account etc). Your deposit will then be returned within 28 days of your departure;
• return your buttery locker key to your House Administrator to get your deposits refunded;
• cancel your gym membership;
• leave your forwarding address so that we can forward your mail (for a period of 4 weeks after departure);
• upon checking out at Reception, return your Goodcard;
• your room should be left clean, with all rubbish removed and thrown away. Items left in your room will be disposed (although single items with a perceived value over £50 will be held for a limited time for you to collect);
• don’t forget to empty your safe of your belongings. Leave your safe open.

Early Departures#

You cannot leave within the first three months of arrival or renewal. If you leave earlier than this you will be liable for the rent for the whole three-month period. After the minimum three-month period, if you wish to leave earlier than you originally stated, you must give at least 28 days’ notice. (So, if you wish to leave immediately after the three-month minimum period expires, you need to notify the College of your departure during the second month.) Notice should be made in by email to your House Administrator.

Short Extensions#

Requests for a short extension (i.e. not a full academic year) should be made in writing (by email) to your House Administrator. Please give as much notice as possible. An extension may not be possible if the College is already full. For example, an extension for SeptemberOctober is unlikely since Members of the incoming cohort will have been offered all of the rooms. In some cases, where an extension is granted, it may not prove possible for you to remain in your original room for the extension period.

Renewal for a Full Academic Year#

If you would like to stay on at the College in the next academic year, and you will continue to be a full-time postgraduate student, you wil be invited in the Spring to renew your place at the College. Notices will be sent to all current Members and you will be asked to apply by a deadline.